Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will support the day-to-day operations of our client by managing a variety of administrative tasks, including data entry, email management, CRM updates, client onboarding, and scheduling. The ideal candidate will be detail-oriented and able to prioritize multiple tasks. Key Responsibilities 1. Data Management: • Create, maintain, and update spreadsheets. • Pull reports from various sources, enter data into software systems, and ensure accuracy. • Perform regular data entry tasks and ensure consistency and reliability of data. 2. Email and Communication Management: • Monitor, prioritize, and respond to incoming emails on behalf of the team or department. • Manage email correspondence efficiently, ensuring timely responses to inquiries. • Draft and send professional emails as needed to clients, team members, and other stakeholders. 3. CRM Management: • Update and maintain CRM system with client information, interactions, and progress. • Ensure CRM data is up to date and accurate for easy reference by the team. • Assist with reports and tracking related to CRM usage and performance. 4. Client Onboarding Assistance: • Support the onboarding process for new clients, including tasks like creating login credentials and sending welcome emails. • Ensure that clients are successfully onboarded with clear instructions and support throughout the process. 5. Schedule Management: • Coordinate and manage calendars, including setting appointments, meetings, and reminders. • Assist in scheduling client meetings and coordinating logistics as needed. • Handle meeting requests and ensure all parties are informed and prepared. 6. General Administrative Support: • Assist with any additional administrative duties or projects as needed to support team members and company goals Skills, Knowledge and Expertise • Proven experience as an Administrative Assistant or similar role. • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace. • Experience working with CRM systems. • Strong organizational and time management abilities, with the ability to manage multiple tasks simultaneously. • Attention to detail with a focus on accuracy and reliability. • Ability to maintain confidentiality and handle sensitive information. • A positive, proactive attitude with strong problem-solving skills. Benefits • Above market salary • HMO on Day 1 for principal and two dependents • Government-mandated benefits • Performance-based Incentives • Quarterly Company Events • 1,000 PHP De Minimis • Equipment and software provided Originally posted on Himalayas